Skip to main content

Events

Events are the top-level containers for agenda, registration, engagement, certificates, feedback, and operations. Most admin features depend on selecting or linking content to the correct event.

Use Events To​

  • Create a new event for an organizer using the Event Create Wizard or the full form.
  • Maintain dates, event details, branding, and event-level information.
  • Configure mobile event imagery for event cards, banners, and event home display.
  • Control whether an event is visible to mobile app users (Mobile Visibility).
  • Add venue map URLs for attendee navigation.
  • Monitor registration counts from the events list.
  • Access event-scoped features such as registration, custom menu, certificates, and operations.
  • Control the event home experience attendees see in the mobile app.

Event Create Wizard​

New events are created through a step-by-step wizard that guides you through the essential setup before the event is saved. The wizard covers:

  1. Basics: Event name, dates, timezone, description, and core details.
  2. Venue: Venue name, address, and map URL.
  3. Branding: Mobile imagery, logo, banner, and overlay settings.
  4. Mobile app: Mobile-facing settings and display options.
  5. Advanced: Additional event settings.

The wizard reduces the chance of missing critical fields. You can edit any setting later from the full event form, which is organized into sections for easier navigation.

Mobile Visibility​

The Mobile Visibility toggle in event settings controls whether the event appears in the mobile app's event list. When disabled:

  • The event does not appear in the mobile app for any user.
  • The event remains fully configurable in the admin dashboard.

Use this to hide events that are still in draft, internal-only, or not yet ready for attendee access.

Venue Map URL​

You can attach a map URL (Google Maps, Apple Maps, or any URL-based map service) to the event venue. On mobile:

  • Android: Tapping the venue opens Google Maps directly with the location.
  • iOS: Tapping the venue opens the native map picker, letting the user choose their preferred maps app.

This makes it easy for attendees to navigate to the event venue from the mobile app.

Registration Count​

The events list shows a registration count column for each event. This gives you a quick overview of how many attendees have registered per event without opening each event's registration list.

Copy Activities Between Events​

When setting up a new event, you can copy all activities from an existing event instead of recreating them. This is available from the Event Activities page: select a source event, then choose Copy all activities. Review the copied content afterward.

Typical Steps​

  1. Open Events from the admin sidebar.
  2. Click Create Event to open the wizard.
  3. Complete the guided setup steps.
  4. Confirm the Event Timezone matches the event venue.
  5. After creation, the event form lets you refine any details.
  6. Add venue map URL if attendees need navigation help.
  7. Configure mobile display images and branding.
  8. Enable Mobile Visibility when the event is ready for attendees.
  9. Review how the event will appear in the mobile event list and event home.
  10. Continue with agenda setup, registration setup, and engagement configuration.

Venue and Location​

When location autocomplete is available, use it to select the venue from the suggested places list. Review the final venue name and address before saving because attendees use this information from event cards, event home, and venue details.

If an event does not need exact start or end times, leave optional time fields blank. The event remains valid and can still be shown with its configured dates.

Dates, Timezone, and Event Status​

Every event must have an Event Timezone in its Basics settings. Select the IANA timezone for the event venue, such as Asia/Kolkata, Asia/Dubai, or Asia/Muscat. Do not choose a timezone based on where an organizer or attendee happens to be located.

The event timezone controls how Zinvos interprets the event's calendar dates, displays schedules, and decides its lifecycle status:

  • Upcoming before the start date in the event timezone.
  • Ongoing from the start date through the entire end date in the event timezone.
  • Past at local midnight immediately after the end date.

The end date is inclusive. For example, an event ending on 10 August remains ongoing for all of 10 August at its venue and becomes past at 00:00 on 11 August in its configured timezone. Optional event start and end times do not change these calendar-day lifecycle boundaries.

The backend calculates this status and all supported mobile app variants use it for the Upcoming and Past event lists. An attendee's device timezone does not decide when the event moves between lists.

Changing an event timezone changes local rendering and lifecycle decisions. It does not require organizers to shift the event dates or rewrite correctly stored session times. If an event's timezone was previously wrong, correct the timezone first, then verify the dates and schedule against the venue's local time.

Mobile Imagery​

Event imagery controls the attendee-facing first impression in the mobile app. Depending on the event design, admins may configure list/card images, event home banners, logo treatment, overlay behavior, and text display.

Before launch, check the event on a mobile device and confirm:

  • The event card image is readable at mobile size.
  • The event home banner does not hide important text.
  • Logo and overlay settings match the organizer's branding.
  • Registration or feature calls to action remain visible over the image.

Organizer Checks​

  • Event name and display title are correct.
  • Date range and timezone match the event.
  • Branding and banner assets are current.
  • Venue information and map URL are accurate.
  • Mobile Visibility is enabled when the event is ready for attendees.
  • Registration is enabled only when attendees need registration records or QR badges.
  • Certificates, feedback, moments, and operations are planned before event day.
  • If using WhatsApp, per-event WhatsApp settings are configured (see WhatsApp).

Mobile Impact​

Attendees select an event from the mobile event list, then enter the event home screen. Event setup controls which content and feature tiles can appear, which registration action is shown, and which images are used on event cards and event home.

Attendee support note: if an attendee cannot see an event, confirm the event's Mobile Visibility is enabled, the attendee is using the expected app environment, and the mobile app has refreshed.